Fitness coordinators oversee exercise activities and review exercise logs. A Health Fitness Specialist or Assistant Manager. The information provided in this Handbook is designed to provide operational policy guidance for managing the promotion and internal placement, or merit staffing, program for Civil Service (CS) employees at DOI within the General Schedule (GS)-15 level and below and Federal Wages System (FWS). Human Resources (HR) is a strategic partner to management. Use informed consent statements to advise participants of the benefits and risks of participation, testing, and physical activity. Counselors also conduct educational activities on a variety of issues such as substance abuse, stress management, financial management, HIV/AIDS, and balancing work and family responsibilities. For HR Business Partners.
The Guide to Telework in the Federal Government (PDF file) [1.03 MB] has been updated to replace the formal guide published in 2011 and is designed to address policy gaps and provide resources to help contextualize the continued evolution of telework as a critical workplace flexibility. Despite precautions, accidents can occur. Employees may not use donated annual leave to participate in employee health programs. Below are definitions for some common EAP terms. Provide top management support and endorsement for EAPs, Develop agency policy on EAP goals and training, Determine the extent of services to provide through the EAP and the administrative options, Negotiate or consult with unions, as appropriate to provide EAP services to bargaining unit employees*. Flat and Incline Benches with Bars and Plates, Smith Machine (Alternative to a Squat Rack), Dip/Pull-Up Station (Or Assisted Dip/Pull-Up Station), Individual Mats for Stretching and Toning Exercises, Elastic Bands or Surgical Tubing For Strength Exercises. It is very important that contracts for EAP services contain specific language to the effect that: To the extent possible, do not include identifying information in case files. Preventing and intervening in workplace violence incidents, Delivering critical incident stress debriefings. Any fees collected in excess of the actual cost for the space and services must be deposited into miscellaneous receipts of the U.S. Treasury. However, appellate decisions by the EEOC have held that employees who enter a treatment program after engaging in acts of misconduct are not entitled to the protections of the Rehabilitation Act. They provide the direct day-to-day services, such as, assessment, short-term counseling, referral and follow-up to help employees readjust to the job during or after treatment. Your agency may establish and operate physical fitness programs and facilities designed to promote and maintain employee health. the .gov website. Sign Up. Visit other facilities to talk with the staff and members. However, with the employee's written consent, a supervisor may verify whether or not the employee kept the EAP appointment arranged by the supervisor.
PDF Department of the Interior The witness should be an agency employee familiar with handling confidential records. Publish policies that encourage management to support flexible work schedules to help employees find time to exercise. It is possible to offer fitness activities without special facilities. The handbook is divided into the following areas: If you have any questions regarding the topics in this handbook or anything related to employee health services please contact the OPM Work/Life Group at worklife@opm.gov. The mention of providers by name does not constitute official sanction or endorsement of the provider by the U.S. Office of Personnel Management or the U.S. Government. Provide appropriate and safe equipment and facility layout. Offer an opportunity for the employee to undergo counseling and treatment. Revised text is contained in [brackets]. Additionally, the Department of Health and Human Services' Healthy People 2010 (health objectives for the Nation) calls for more worksites to offer comprehensive health promotion programs to their employees. The organization charges the employee a membership fee to cover operating costs. Administering Employee Assistance Programs - information on types of services, administrative options, staffing, performance, conduct and leave issues, reasonable accommodation, confidentiality, and evaluation strategies.
PDF Classification - U.S. Department of the Interior Contact your contracting office for appropriate contracting procedures. May 18 The EAP is a voluntary, work-based program that provides cost-free and confidential assessment, short-term counseling, referral, and follow-up services to employees who have personal and/or work-related problems that may affect attendance, work performance, and/or conduct. Finally, the EAPyou may make a disclosure to appropriate persons, such as law enforcement authorities and those persons being threatened, if the client has committed, or threatens to commit, a crime that would physically harm someone. Establish and administer physical fitness programs as an integral part of your agency's employee health services program. Periodically rating overall performance. Provide positive feedback and encouragement when the employee makes progress toward satisfactory performance, conduct, or leave use. Use steering committees to monitor whether the EAP is meeting written objectives, Use supervisory and employee questionnaires and interviews to assess utilization, program availability and accessibility, satisfaction with program services, and overall program effectiveness, Review employee attendance records, accident records, disciplinary and performance based actions, number and type of grievances, etc., to assess program outcomes, Conduct peer panel reviews of EAP service quality, Conduct a limited limited cost benefit analysis. Source of document: IRS FOIA Request HQ FOIA Stop 211 PO Box 621506 Atlanta, GA 30362-3006 Your agency may establish on-site fitness facilities or use the services of a private facility. Sec. In other situations, a supervisor may opt to give a verbal referral to the EAP, along with discussion about any on-the-job problems or deficiencies that need to be corrected. All EAP records are the property of the Federal department or agency sponsoring the program. Disclosure without consent is only permissible in a few specific instances, such as: If requested, the EAP may confirm attendance at the program to a direct supervisor, if the employee attended while on official duty status or on sick leave.
Federal Employees Handbook 2023 - FEDweek A clear warning to an employee who has raised alcohol and/or drug use in connection with a specific performance, conduct, or leave use problem. This means that, with or without reasonable accommodation, they can perform the essential functions of their positions without endangering the health and safety of themselves or others. Do not store records of other agency programs in these cabinets. Agencies in the same geographical area may determine that the only viable option for having an EAP is to combine their resources in a multi-agency contract. In any locality, there may be many reputable individuals, agencies, associations and companies that can provide the reader with additional resources. Knowledge that a disability is negatively affecting an employee's ability to perform the essential functions of his or her job justifies a medical exam or inquiry as job-related and consistent with business necessity. Activities may be offered without special facilities. Excused absence should be limited to those situations in which the employee's absence, in the department's or agency's determination, is not specifically prohibited by law and satisfies one or more of the following criteria: Ultimately, it is the responsibility of each department or agency head to balance support for employees' participation in physical fitness activities with employees' work requirements and efficient and effective agency operations. The agency fitness facility might offer a variety of services: There are a variety of options for administering the facility. How Are the Privacy and Confidentiality of EAP Records Protected? Providing access to private facilities is more cost effective than providing an on-site fitness facility. Your agency must refer all employees found to use illegal drugs to the EAP for assessment, counseling, and referral for appropriate 'treatment or rehabilitation. Use waivers and informed consent forms for participation in agency sponsored fitness facilities or events. The contractor is responsible for collecting fees from the employees to cover the remaining cost. Also consult GSA's Customer Guide to Real Property, a product of the Public Buildings Service. Consider carefully the employee's request for annual leave, sick leave, and leave without pay, changes in work schedule, and/or other means of resolving his/her job problem(s). Agencies are currently offering a wide variety of health services. Supervisors may also advance annual leave to employees for any additional examinations and follow-up treatments. They increase the likelihood of public support for such programs. Injured parties not covered under the Federal Employees' Compensation Act, who are injured by such conduct of Federal employees, may bring suit against the U.S. Government under this Act. Consider equipment cost. Inform the employee of the free and confidential services provided by the EAP; and refer him or her to the EAP. Destroy files only after the required period of maintenance. What Are the Liability Risks Associated with Physical Fitness Programs? In addition to providing programs and facilities, your agency may encourage an active lifestyle by issuing policies supporting flexible work schedules and creating environments that encourage active and healthy lifestyles (e.g., providing showers and locker rooms, bike racks, running maps, and healthy vending machine choices). Identify and document instances of less than fully successful performance, misconduct, or attendance problems. This can be done through interagency agreements or consortia. Destroy electronic records by deleting all portions of hard drives, floppy discs, tapes, and other electronic media that may contain the record. The EAP also plays a key role in educating employees on a variety of health and assistance topics such as HIV/AIDS, money management, parenting, caring for aging parents, stress management, and selecting quality child care. Given the personal nature of visits to the EAP, employees are naturally concerned about the privacy and confidentiality of information maintained by the EAP. Many Federal fitness facilities are managed by employee organizations (such as a non-profit employee board or a recreation association). A lock (
In doing so, they can serve as examples of how employers can help alleviate the chronic disease epidemic our Nation faces." Consult with other Federal facilities or a fitness management company to narrow your choices. This handbook provides policy guidance to assist agency management and program administrators in developing and administering comprehensive employee health services programs. Provide a telephone or another emergency calling system adjacent to physical activity areas. FECA, as amended, 5 U.S.C. The guidebook may be obtained through a search from www.gsa.gov, by calling 202-501-1731, or by writing the Office of Real Property (MP), General Services Administration, 1800 F Street, NW, Washington, DC 20405. The absence is directly related to the department or agency's mission. Sec. 2024 Executive Budget. Consider using the services of an equipment maintenance company. The employee must make a choice between accepting treatment for the alcohol and /or drug problem and improving job performance or facing disciplinary action, up to and including removal. For additional guidance, refer to OPM's ". For more information on fee collection, see Chapter 2, Providing Physical Fitness Programs. According to the Department of Health and Human Service's Healthy People 2010, comprehensive programs must have the following elements: The availability of resources (funding, space, and staff) will define the type of programs your agency can offer.
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